Vaccine Reimbursement FAQ

Hospitals, federally qualified health centers (FQHCs), other COVID-19 vaccination providers who are enrolled and activated by the South Carolina Department of Health and Environmental Control (DHEC) are considered eligible COVID-19 vaccine providers.

In South Carolina, an eligible political subdivision partner, such as a county, municipality, school, utility our similar recognized government entities, must have a documented partnership with an enrolled and activated COVID-19 provider. Political subdivisions are encouraged to seek FEMA reimbursement directly when practical and feasible.

Organizations can visit DHEC’s COVID-19 Vaccine Provider page to access the link to the program enrollment form.

Enrolled and activated providers choosing to participate in this partnership must sign a contract that details expectations of the provider and DHEC. To review, sign and submit a contract, visit the portal using this link: https://liquidoffice.dhec.sc.gov/lfserver/COVID_VAX_Portal.

Once a contract is submitted and approved, DHEC will reimburse providers for approved community vaccination events or other approved eligible COVID-19 vaccination administration costs.

The COVID-19 Vaccination Agreement may not be changed in any way nor may an organization opt out of any requirements.

Costs incurred for community COVID-19 vaccinations, that are more than the combination of any reimbursements received from other sources (e.g., federal, private funds, donations or insurance) and total reimbursement per vaccine, may be eligible for reimbursement. Eligible costs may include, but are not limited to, facility rental, security, traffic control, storage, transportation, mobile health units and technology. These costs must be clearly outlined, and detailed documentation is required. DHEC will determine which costs are reasonable and necessary to support statewide vaccination.  

Community vaccination events are special events scheduled for members of the community to increase accessibility to COVID-19 vaccinations. These events are not part of the routine business of the contractor and must be available to the general public, in accordance with current DHEC vaccine eligibility guidance, not just established patients of the contractor.

The primary point of contact will serve as the main point of contact between a provider and DHEC. The email address listed needs to be monitored routinely as it will serve as the main contact method for the DHEC COVID-19 Vaccination Reimbursement partnership.

Email notifications will include:

  • A confirmation email that DHEC has received your agreement and is starting the approval process.
  • When the agreement has been approved and signed by DHEC, you will receive an email confirming the agreement process has been completed along with a copy of the agreement.

A DHEC staff member will reach out to you if there are any questions concerning your agreement.

Yes. Centers for Disease Control and Prevention has specified that South Carolina and other jurisdictions can obtain valid signatures via electronic and typed methods.

Providers can provide DHEC with information about the upcoming community vaccination events by using the following link: https://survey123.arcgis.com/share/fcbc04c2979e416e9fe663518a846240

To submit invoices for reimbursement, please visit the following site: https://liquidoffice.dhec.sc.gov/lfserver/COVID_VAX_Portal

All invoices must be submitted within either 30 days of signature of the contract or 30 days from the time that the community vaccination event occurred, or other cost was incurred. All invoices for the community vaccination event can be bundled in one PDF file. DHEC will process invoices twice per month following the first and the sixteenth of each month.

Providers must use the invoice calculator tool as the invoice documentation form for community vaccination events. A new file must be submitted for each event.

Yes. If you are not a registered vendor, please access the following link: http://webprod.cio.sc.gov/SCVendorWeb/mainNewFrame.do

Once a vendor registration has been approved, an email notification will be sent within 24-72 hours.

Email acc-vaccine-finance@dhec.sc.gov to report any system issues, questions or concerns regarding the contract, or invoice reimbursement process.

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COVID-19 Vaccine Provider